We seek a Development Coordinator for Foundation Relations to support the Senior Director of Foundation Relations (SDFR) and Woodwell’s Office of Development by performing a variety of philanthropic related tasks. This position reports to the SDFR.
Foundation Relations (70%)
· Support the SDFR and other Philanthropic frontline fundraisers with researching foundations and individuals for various projects and initiatives at Woodwell, across all program areas and other intuitional priority areas
· Based on research and knowledge of projects, qualify foundations and working with the SDFR assist with developing a strategy for each
· Support the SDFR with drafting emails to introduce projects to foundations
· Help prepare LOIs and concepts to foundations as requested
· Enter foundation information into RE, such as but not limited to: creating new records; entering proposals submitted and updating status; entering communication with foundations
· Updating pending/submitted/declined proposal list on Intranet
· Record grant reporting schedules and send reminders to Woodwell’s Scientists
· Track interim and final reports that need to be submitted; following up to insure they were sent.
· Schedule, support and record notes for meetings with PIs and teams for proposal development and activity tracking
General Development administrative support (30%)
· Maintain Organizational Files under Arcadia: Philanthropic Office Documents/Administration and provide copies to team as requested for:
o Banking and Wire Instructions
o Woodwell Brand Standards (templates & letter heads)
o Accounting Forms (PO and Check Requests)
· Update Constant Contact (add subscribers)
· Track Event Attendees:
o create mailing lists
o monitor RSVPs
o add attendees to Raisers Edge
o add to newsletter list in Constant Contact
· Assist with preparation and implementation for donor events
· Help coordinate on-site community events and selected off-site cultivation events
Qualifications and Experience:
· College Degree
· 1+ years’ experience working in fundraising or project organization (internship experience is applicable)
· Ability to prioritize and manage several projects efficiently
· Professional written and interpersonal skills are essential when communicating cross-functionally, with donors, vendors, and team members
· Strong organizational and administrative skills
· Ability to handle large data sets with accuracy
· Tech savvy, proficient in MS Office, Raisers Edge, and Constant Contact
· Excellent attention to detail, conscientious work ethic
· Excellent ability to multi-task, prioritize projects, and work efficiently and independently in a fast-paced environment
· Positive and proactive demeanor
· Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
· A desire to understand how administrative projects connect to broader philanthropic goals and strategy
Application review will begin on October 29, 2021
Desired Start Date: as soon as possible
Classification and Compensation: This is a full-time, salaried, exempt position. The salary range is $45,000 to $50,000. Woodwell offers a very generous benefits package.
Location: Falmouth, Massachusetts, hybrid remote in office and work from home possible.
Application Instructions: To apply, please send your cover letter addressing your experience and qualifications in relation to the responsibilities of this position, curriculum vitae, and contact information for three references as a single PDF to our careers portal found here. Incomplete applications will not be reviewed. Please use Development Coordinator for Foundation Relations on all correspondence.
Located on a 10-acre campus near the village of Woods Hole, Woodwell Climate Research Center is a private, non-profit research center. Woodwell is a leading source of climate science that drives the urgent action needed to solve climate change. Woodwell has 80+ staff members, and attracts some of today’s top experts on global climate change science.
Woodwell Climate Research Center is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, mental, or physical disability, age, sexual orientation, gender identity, national origin, familial status, veteran status, or genetic information. Woodwell is committed to providing access, equal opportunity, and reasonable accommodation for all individuals in employment practices, services, programs, and activities.
Diversity, Equity and Inclusion at Woodwell
WE NEED ALL VOICES IN THE FIGHT AGAINST CLIMATE CHANGE
Climate change is the greatest challenge of our lifetimes. Woodwell Climate Research Center (Woodwell) understands that the climate crisis—from causes to consequences—is inextricably linked with persistent social injustice. Effectively addressing either requires addressing both. The climate crisis demands that we bring to bear all of the knowledge, expertise, innovation, and creativity that we can collectively muster, and those who have been marginalized and disproportionately impacted must be heard.
The work Woodwell does—the questions we ask, the ways we seek answers, and the strategies we put forward—is stronger when shaped by a diversity of knowledge, perspectives, and experiences. We strive to welcome, respect, and amplify differing voices. We value individuals as they are, with all their differences in race, age, ethnicity, gender identity, sexual orientation, religious beliefs, language, and mental and physical abilities.
Woodwell acknowledges that our organization, and the scientific community more broadly, have a long way to go in living up to these ideals. We approach the work of improving our organization with the same ambition and commitment to systemic change that we bring to addressing climate change.
We will inevitably make mistakes, but we will continue to listen, learn, and do this critical work. We understand that this work requires an ongoing commitment from each and every one of us. We are actively engaged in building and sustaining an equitable and inclusive culture within our organization, and in fostering greater diversity in climate science.