Only candidates who apply via email to (HR “at” TWDB.texas.gov) with an official State of Texas Application or through the WorkInTexas.com website will be considered for this position. View this position and apply at https://tinyurl.com/yk3mrgkm
We offer a competitive compensation and benefits package including medical, dental, vision, 401(k), flexible spending, and flexible work hours so you can have a work/life balance! For more information about these benefits and more visit: http://www.twdb.texas.gov/jobs/benefits.asp
Job Description Summary
Performs highly complex (senior-level) to advanced human resources management work. The HR Team Lead coordinates several programs to include the administration of benefits, compensation, recruitment and staffing and performance development. Work involves administering a human resources management program and ensuring compliance with state and federal laws and regulations. Serves as the agencys Workers Compensation Coordinator and Timekeeping Administrator. Maintains personnel data and completes agency state and federal reporting requirements. Trains and supervises the work of others. Works under limited supervision, with moderate to considerable latitude for the use of initiative and independent judgment. Reports to the Human Resources Manager of the Human Resources Division.
Essential Job Functions
- Serves as the human resources team lead and primary backup to the Human Resources Manager.
- Provides senior level consultative and technical Human Resources assistance to TWDB employees.
- Plans and assigns work of the Human Resources generalist staff and provides oversight of quality control, reviews team staff assigned tasks and work outputs.
- Assists, guides, recommends, and interprets policy and procedures for TWDB staff regarding human resources matters.
- Researches, develops, writes, and updates policies, procedures, and guidelines.
- Oversees the new employee orientations and exit interviews process including processing paperwork, auditing, and implementing updates and process improvements.
- Processes personnel actions and ensures appropriate databases and spreadsheets are accurately maintained.
- Performs data entry in the state’s Centralized Accounting, Payroll and Personnel System (CAPPS).
- Manages e-signature software and processes for routing and approval of forms and documents.
- Serves as the agency’s Benefits Coordinator and oversees the entry of employee benefits data in ERS Online, and coordinates Summer Enrollment.
- Processes verifications of employment and prior state service requests.
- Recruits qualified candidates and assists in the TWDB selection process to include creating job descriptions and job posting documents, interfacing with hiring managers, providing technical assistance and guidance in the recruitment, interview, and selection process.
- Creates and updates reports to track master staffing, turnover, and related Human Resources information.
- Handles state and federal human resources reporting requirements.
- Assist with conducting classification audits, determining Federal Leave Standard Act (FLSA) status, conducts salary surveys, providing guidance and recommendation on promotions, demotions, reclassification, transfers, separations, and merit increases.
- Serves as the subject matter expert on performance plans and appraisals.
- Gathers and analyzes data for assigned projects.
- Provides technical assistance for staff discipline actions and rewards.
- Serves as the Worker’s Compensation Claims Coordinator for the agency by reporting and processing workplace accidents and/or injuries to the State Office of Risk Management.
- Oversees monthly leave accounting timekeeping processes for the agency in CAPPS.
- May serve as the Training Coordinator for human resources TWDB training and development courses.
- Maintains confidential and sensitive information.
- Ensures individual and team files (electronic and hard versions) are appropriately maintained and timely disposed of in accordance with the agency’s records retention procedures and schedule.
- Maintains required certifications and licenses and meets the continuing education needs and requirements of the position to include, attending mandatory training courses.
- May be required to operate a state or personal vehicle for business purposes.
- Assists with special projects as assigned.
- Performs other duties as assigned.
- Graduation from an accredited four-year college or university with major course work in Human Resources Management, Business Administration, Organizational Development, or a related field.
- Five to seven years of human resources and administrative office experience.
- Four years Human Resources experience in Texas state government.
- Maintains a professional or senior professional human resources certification.
- Relevant education and experience can be substituted on a year-for-year basis.
- Knowledge of and experience with the Centralized Accounting, Payroll and Personnel System (CAPPS).
- Experience designing, developing, and facilitating training programs.
- Experience writing policies, procedures, and guidelines.
Knowledge, Skills, and Abilities (KSAs)
- Knowledge of local, state, and federal laws and regulations relevant to the Human Resources Division and of the principles and practices of public administration.
- Skills in using Microsoft Office programs such as Word, Excel, and Access.
- Skills in use of internet, email, word processing, spreadsheet, presentation, and database software.
- Ability to adhere to work schedules, follow procedures with respect to leave and submit accurate timesheets by prescribed deadlines.
- Ability to communicate effective clearly and concisely, verbally and in writing.
- Ability to make mature, objective decisions and identify areas of potential problems.
- Ability to perform effectively and willingly when changes occur in scope and nature of the work and work environment.
- Ability to perform routine and non-routine work assignments accurately and on-time with little or no supervision.
- Ability to perform assigned duties and improve work habits and/or output.
- Ability to complete assigned work, on time, neatly and with infrequent errors.
- Ability to interpret policies, procedures, and regulations.
- Ability to provide prompt, courteous and accurate assistance, and clear and concise communication to internal and external stakeholders both verbally and in writing.
- Ability to work and cooperate with others in a team environment.
- Ability to manage multiple tasks.
- Ability to stand/sit/move with no physical limitations or aids to perform activities such as retrieve/replace files in a large file system for boxes up to 30 lbs.
- Ability and willingness to travel 5% of the time, primarily within the State of Texas.
- Ability to operate a vehicle (state or personal) for state business and maintain a driver’s license and driving record that complies with state and agency requirements.
- Ability to work days that may exceed 8 hours, including early mornings, nights, and weekends.
- Ability to train others.