ADMINISTRATIVE ASSISTANT 2, Center for International Studies – Security Studies Program (SSP), to provide faculty and fellowship program support, update website and contact mailing lists, and assist with events, meetings and seminars. Will support 2-3 faculty members. Will support the search and onboarding activities for pre-doctoral and post-doctoral fellows. Will interact with high-level visitors, including senior members of the military and government organizations; and perform complex and diverse clerical, administrative, and financial duties in support of faculty and research staff. Administrative duties include preparing academic course materials using Canvas and Learning Modules; coordinating travel and processing travel expenses; booking meetings and classroom space; gathering information for reports; composing and editing internal correspondence and documents; maintaining files and databases; overseeing research spending on selected projects; reconciling accounts; and performing other duties as requested. Will work closely with the assistant director and director of the SSP Program.
REQUIRED: at least three years’ professional administrative/office experience; ability to coordinate several events and projects simultaneously; strong organizational, project management, analytical, problem-solving, critical thinking, and written and verbal communication skills; meticulous attention to detail; technical proficiency with MS Office/Outlook and willingness to learn new programs and software as needed; ability to learn and master financial systems; and the ability to work both independently and as part of a team. Seek a highly motivated individual who exhibits excellent customer service and interpersonal skills, especially when working with visitors. A bachelor’s degree and experience with MIT accounting is preferred.
Some evening work will be required.
A cover letter is required.
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