Established in 1883, the Minneapolis Park and Recreation Board (MPRB) oversees a renowned urban park system spanning 6,809 acres of parkland and water. Featured among its 180 park properties are 55 miles of parkways, 102 miles of Grand Rounds biking and walking paths, 22 lakes, 12 formal gardens, 7 golf courses and 49 recreation centers. The MPRB is proud to provide services, programs and activities that meet the park and recreation needs of diverse communities and ensure race equity, gender inclusion and universal access. Altogether, MPRB properties receive about 23 million visitors annually, and employs approximately 570 full-time and 1,400 part-time and seasonal employees.
Park it here for an exciting career by joining the #1 urban park system in the United States as recognized by the Trust for Public Land in 2013, 2014, 2015, 2016, 2017, 2018, and 2020.
The Minneapolis Park & Recreation Board’s Finance Department is accepting applications for a dynamic Contract Administrator, who will be responsible to provide oversight and management of the Minneapolis Park and Recreation Board’s (MPRB) vendor contracts. Serve as the procurement liaison and technical resource on contract procurement policies, procedures, and processes to ensure compliance by MPRB staff and the safeguarding of MPRB assets. Supports the broader efforts of all MPRB functions that are consistent with the organization’s mission, values, goals, and comprehensive plan. Exhibit an appreciation and respect for a diverse environment, inclusive of many social, economic, cultural, and ethnic backgrounds.
WHAT YOU’LL DO:
- Responsible to act as the subject matter expert for procurement laws, policies, and procedures for the Minneapolis Park and Recreation Board.
- Assist with development, implementation, and review of procurement policies and procedures and existing procurement forms to improve efficiencies, increase compliance, and remain consistent with state law or city requirements.
- Develop and deliver procurement training to improve MPRB staff knowledge and compliance with procurement policies and procedures.
- Assist MPRB staff with development of proposals or specifications for products and services being procured; participate in proposal reviews and vendor demonstrations to assist departments with the selection of vendors; and assist MPRB staff with the drafting of vendor contracts.
- Proactively identify opportunities to improve processes, utilize existing contracts, and otherwise improve MPRB’s ability to deliver quality work. Identify potential weaknesses or liabilities in contract documents prior to bidding and/or contract award and help mitigate and minimize weaknesses and reduce liabilities prior to bidding and/or contract award.
- Analyze MPRB spending and recommend changes to improve efficiencies in procurement or identify areas to leverage cost savings.
- Assist Accounting Manager to issue, monitor and reconcile procurement card usage of the MPRB.
- Assist MPRB in identifying and addressing the park and recreation needs of underserved and under-represented communities.
WHAT TO BRING:
Need to Have:
- Bachelor’s degree from an accredited college or university in Management, Finance, Business Administration, Public Administration, or closely related field.
- Progressively responsible work experience in vendor/contract management, complex purchasing agreements/processing and project management: at least three (3) years.
- Work experience training/instructing on financial processes: at least three (3) years.
- A combination of education and experience equivalent to seven (7) years of experience in a similar position as listed in the essential duties may be considered.
Nice to Have:
- Public sector work experience.
Skills Crucial to Success in This Role:
- Knowledge of theories, process and procedures governing contract law and management.
- Knowledge of principles, practices, processes related to competitive procurement practices.
- Pertinent federal, state, county and city laws, codes, ordinances, and regulations.
- Ability to plan, organize, coordinate multi-disciplinary work efforts.
- Ability to research best practices or seek outside learning opportunities to ensure knowledge of procurement is maintained at the highest level.
- Effectively utilize current technology to perform work tasks, including, but not limited to, word processing, spreadsheets, database management software, the Internet.
- Evaluate programs, activities, and services to ensure they are meeting planned objectives using best practices
- Outstanding customer service principles and practices and standards for a diverse customer base.