Proposed Salary Range$130,000.00 – $140,000.00 (Annual)
The Mayor’s Office of Contract Services (MOCS) is a New York City oversight and service agency that manages procurement citywide, from planning and release of agency solicitations to payment of vendors. Annually, agencies procure billions in products and services from a diverse pool of vendors that represent various industries. MOCS therefore aims to ensure that the procurement process remains fair, transparent, efficient and cost-effective.
MOCS makes it easier to do business through use of end-to-end technology tools, increases transparency by publication of enriched data and hosting public hearings, and strengthens procurement operations by providing direct assistance and resources to all stakeholders. MOCS also partners with agencies and vendors to identify areas for policy reform, resulting in ongoing process improvement to reduce administrative burdens and increase the positive impact of services on communities. The MOCS Director serves as the City Chief Procurement Officer.
MOCS team members operate in a fast-paced, collaborative, service-oriented environment, where flexibility and ability to achieve results are valued. All managers lead teams and/or lines of service, assuming increasing levels of responsibility for the organization’s success. Managers align daily operations to the agency’s strategic priorities, engage stakeholders in planning, and drive performance using well-defined success metrics, along with effective people and project management strategies (including but not limited to the assignment of work, maintenance of performance standards, maintaining baseline staff knowledge and professional development).
MOCS maintains a lean staffing model, with managers both supervising and implementing tasks within or across areas of responsibility. All managers are expected to deliver timely and quality work products and services, participate in ongoing improvement activities, proactively deepen their knowledge of procurement and government operations. Managers must serve as principal ambassadors for the organization and are expected to handle confidential matters. promote established priorities, deescalate conflict, and proactively escalate issues along with proposed solutions. Associate Directors function as members of the agency’s senior staff, guide the agency’s overall direction, share responsibility for coordinating joint projects with peers, have significant latitude for decision-making within divisions, and contribute to initiatives of agency or citywide significance.
This position will report to an executive team member and be responsible for leading multiple projects involving MOCS senior staff and agency and industry leaders, including small nonprofits and Minority Women-owned Business Enterprises (M/WBEs). Based on division assignment, the Associate Director may be responsible for advanced technical tasks or in-depth analysis of operations and policies.
In particular, MOCS is squarely focused on driving adoption of its Procurement and Sourcing Solutions Portal (PASSPort), an end-to-end platform which enables efficient collaboration across agencies and with vendors; increasing business intelligence through use of a procurement data warehouse; and in partnership with NYC agency executives, enhancing procurement as a service through strategic project and learning management.
• Establish and foster strong relationships with a broad audience of stakeholders, representing MOCS at public events and leading sessions to inform design and implementation of initiatives;
• Function as a PASSPort and procurement subject matter expert and advisor, assisting agencies with procurement planning, strategic sourcing and financial transaction management;
• Partner with business, service and system integration teams to confirm understanding of business needs and strategy, and propose relevant technical and operational solutions;
• Manage an evolving portfolio of projects and ad hoc assignments, directly executing tasks or marshalling resources to ensure success
• Standardize existing reports for the MWBE program, Food Policy and other legal reports in the Annual Indicators Report an annual report on procurement in the City of New York.
• Develop key metrics for success, analyze complex data sets and establish tools to monitor progress and impact;
• Implement knowledge transfer activities to onboard team members and partners;
• Liaise with administrative teams to address human resources or other operational matters; and
• Engage in ongoing professional development to strengthen skills and increase knowledge in relevant areas of procurement, technology, government operations, public policy and people and change management.
• Technical applicants must be familiar with the following environments and applications: IBM Cognos, Oracle BIEE, Ivalua, Oracle 11g and 12c, RH Linux, AWS (S3 + Redshift), MS Azure, MS PowerBI, MS Access, SQL Server, EMC & Documentum, Opera, Informatica, SAML/SSO.
Minimum Qual Requirements
1. Graduation from an accredited college with a baccalaureate degree; or
2. Graduation from an accredited community college plus two years of experience with administrative, analytic, coordinative, supervisory or liaison responsibilities; or
3. A four year high school diploma or its educational equivalent plus four years of experience as described in “2” above; or
4. A satisfactory equivalent combination of education and experience
Demonstrate competency and/or history of consistent quality performance in the following areas of responsibility.
• At least 3-5 years of significant managerial experience, including managing people and complex projects;
• Meet deadlines and work independently while paying close attention to details;
• Juggle multiple priorities, adjusting subtasks and timelines to ensure goals are met;
• Establish relationships quickly and maximize positive team dynamics;
• Succinctly and effectively communicate verbally and in writing with all levels of staff and the public;
• Distill complex material, present information and make actionable recommendations for executives;
• Screen, hire, supervise, coach and structure ongoing professional development for individuals;
• Convene cross-functional teams for planning, knowledge sharing or coordination activities;
• Maintain and update knowledge base, records and protocols;
• Lead teams motivating individuals to complete tasks and meet deadlines;
• Understanding of NYC compliance reports, management indicators, and open-data standards;
• Familiarity with New York City’s ERP systems and ERP-like architecture (i.e. FMS, PASSPort, VENDEX, APT, HHS Accelerator, OAISIS);
• Exposure to Ivalua software or possess an Ivalua software certification;
• Knowledge of SharePoint, HP Quality Center, Remedy and Citywide LDAP is a plus;
• Technical applicants should demonstrate proficiency with in-demand programming languages and queries (e.g. HTML/CSS/XML, Python, R, C#, Java, SQL / T-SQL), as well as understand source code control and versioning systems; and
• Experience with integration methods and technologies in cloud and enterprise data warehouse implementations is highly desirable.
**As of August 2, 2021, all new hires must be vaccinated against the COVID-19 virus, unless they have been granted a reasonable accommodation for religion or disability. If you are offered city employment, this requirement must be met by your date of hire, unless a reasonable accommodation for exemption is received and approved by the hiring agency.**
See DCAS Directive No. 2020-2 (https://www1.nyc.gov/assets/dcas/downloads/pdf/agencies/directive_2020_2.pdf) regarding residency requirement during the COVID-19 emergency.
The U.S. Department of Education provides student loan forgiveness through the Public Service Loan Forgiveness Program (PSLFP) to qualifying public service employees. As an employee of the City of New York, you may be eligible for loan forgiveness should you meet the program’s eligibility requirements. For additional information on PSLFP, please visit https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service.
External Applicants, please go to www.nyc.gov/jobs and search for Job ID#: 469074.
Current City Employees, please go to www.nyc.gov/ess and search for Job ID#: 469074.
Mayor’s Office of Contract Services is an equal opportunity employer. Mayor’s Office of Contract Services recognizes the unique skills and strengths gained through military service. Veterans and service members of the U.S. Armed Forces are strongly encouraged to apply. Special accommodations provided to applicants with disabilities. Please contact MOCS Disability Service Facilitator at email@example.com or 212-298-0734 only to request an accommodation. No other phone calls or personal inquiries permitted.
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255 Greenwich Street New York, NY 10007
This title must comply with Executive Order 131, which mandates residency within New York City (five boroughs).