All Native Group is looking to fill the position of Program Analyst II. The incumbent will provide support and assist ONR’s programming, budget formulation and submission process in accordance with the Department of Defense Financial Management Regulation (DoD FMR). The Program Analyst shall work on financial controls, assist with conducting program and organizational assessments and provide financial management information and products.
• Financial and cost management support services for ONR and associated programs such as NavalX and DISC.
• Identify and correct financial problems, make recommendations, and prepare processes and tools to prevent and correct financial and accounting errors.
• Recommend methods, processes, and tools aimed at cost, schedule, and performance efficiencies.
• Produce and submit financial, budget, correspondence, and presentation products that are free of accounting, calculation, spelling, or grammatical errors.
• Prepare and draft budgetary and program impact statements in accordance with ONR guidance, to be reviewed and approved by an ONR employee.
• Assist the Mission Support Directorate Budget Financial Manger (BFM) with the following activities: defending budgets; responding to Comptroller budget review questions, responding to “what-if drills,” responding to “plus-ups” and supplemental inquiries; responding to Congressional requests for information; and preparing briefings for ONR leadership.
• Coordinate compilation of execution data, analysis and updates in support of monthly reports, service mid-year reviews, and external execution status requests/reviews.
• Prepare midyear and program review analysis and documentation within the time required to support scheduled deadline. Documentation shall be prepared in accordance with the DON, ONR and FMB midyear standards.
• Maintain up-to-date spend plans for the Mission Support Directorate and assist with program spend plans that reflect the most recent information reviewed. Spend plans shall be in accordance with requirements as prescribed by the requester and shall be maintained in all applicable planning and financial systems.
• Coordinate with all applicable Comptroller organizations and the Defense Finance and Accounting Service (DFAS) for posting and reconciliation of commitment, obligation and expenditure data.
• Track actual executed funds compared to budgeted funds by Budget Line Item level (BLI) and make annual updates to the Programing Budget Information System – Information Technology (PBIS-IT) to include explanations of changes – both horizontal and vertical.
• Draft/initiate financial execution documentations and transactions (e.g. Procurement Requests (PR) and One Pagers) within all applicable financial systems for customer approval (e.g. Navy- Enterprise Resource Planning (NAVY-ERP)).
• Submit and review non-exempt IT requirements thru the Navy Information Technology Approval System (NAV-ITAS) and track each request through the approval process.
• Coordinate and collect technical information from Mission Support IT (Chief Information Office personnel to fully complete ITPR requests and notify the BFM if the request is not complete.
• Input all approved changes to the Navy’s IT financial repository, PBIS-IT, as required in support of each budget cycle.
• Serve as the Telecommunications Service Control Officer for the CIO:
• Place all service calls and track work completion.
• Coordinate with telecommunication vendors (such as GSA, ITA, and commercial carriers) to provide ONR with required telecommunication services such as new connections, installations, disconnections, and maintenance.
• Monitor and reconcile telecommunications usage with monthly billing with monthly invoices.
• Generate required reports for telecommunications including wireless usage.
• Support CIO with strategic communications to both internal and external audiences regarding, but not limited to, network status, schedule outages and program initiatives.
• Track the completion and progress of system and network upgrades and provide command wide notification of project status.
• Review briefings, training materials, and electronic messages for all departments including, but not limited to Mission Support, CIO, Human Resource, Total Force Human Capital, Command Logistic and Equal Employment Opportunity prior to release to the command.
• Coordinate the drafting and publishing of Mission Support directorate articles and special edition releases, and special events notices with the Corporate Strategic Communications (CSC) Office.
• Meet with Mission Support Department Heads annually to develop and maintain a Mission Support Strategic Communications Plan. Mission Support Strategic Communications Plan is the road map for getting important information delivered to ONR customers. It is essential for ensuring Mission Support sends a clear, specific message with measurable results on the services Mission Support provides to the command. The Strategic Communications Plan must be updated monthly to ensure accuracy and information relevancy.
• Track all Strategic Communications assignments in Microsoft Azure Boards.
• Coordinate Mission Support online virtual town halls, training and informational sessions.
• Coordinate with Corporate Strategic Communications Graphic team the development of branding, digital signage and poster boards.
• Advise Mission Support Department Heads on effective ways to utilize social, digital and print media to communicate with ONR stakeholders and promote ONR’s missions and goals.
• Must be willing and able to learn and retain information.
• Must be able to work independently and in team environments.
• Good oral and written communication skills
None required for this position.
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
The preponderance of the work is performed in an office-type setting, with adequate lighting, heating/cooling, ventilation, and protection from the elements.
The contractor must be physically able, with reasonable and realistic accommodation where appropriate, and agreeable to conduct on-site investigation of facilities, project sites and building systems in a variety of climates, site locations, and working conditions.
Position Type/Expected Hours of Work
This is a full-time position. Typical days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m. Evening and weekend hours required, as required by business need.
Travel is primarily local during the business day, although about 10% out of the area travel and overnight may be expected.
• Seven (7) years of project management experience, either in the Federal Government, U.S. military or as a contractor with at least five (5) years’ experience managing programs for the Department of Defense.
• Experience in creating and organizing data in Microsoft Office Excel by using formulas, functions, forecast analysis, sorting, pivot tables, graphs, and charts.
• Experience providing managerial oversight to junior personnel.
• Experience communicating orally and in writing to government and military technical experts, and senior-level government and military personnel.
• Experience managing DoD or other telecommunications services such as submitting service call tickets, coordinating service calls with vendor, reporting telecommunications usage, and reconciling monthly billing.
• Knowledge and understanding of the DoD and DON Programming, Planning, Budgeting and Execution (PPBE) processes and procedures, contract adherence, deliverable schedules and exit criteria in order to maintain compliance with FAR guidelines.
• Knowledge and understanding of the DoD and DON contract processes and procedures and related statues, regulations and policies.
• Experience with DoD financials systems Navy ERP and SABRES and other DoD Information Technology budgeting tools such as Programing Budget Information System-IT (PBIS-IT). PBIS-IT.
Individual shall have a bachelor’s degree from a fully accredited college or university in finance or related field. A minimum of eight (8) years of experience providing program support and financial management services to DoD may be substituted in lieu of a bachelor’s degree.
Additional Eligibility Qualifications
• Be able to locate and diagnose signal transmission defects using various test equipment and visual inspection.
• Use tools related test equipment, ground power equipment, and pressure equipment.
• Prepare necessary reports.
• Communicate effectively with technical and management personnel.
Must be a U.S. citizen. Must possess or be able to obtain/maintain a SECRET security clearance.
All Native Group is an equal opportunity employer. All applicants are considered without regard to age, sex, race, national origin, religion, marital status, or physical disability. However, preference may be extended to persons of Indian descent in accordance with applicable laws.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
- Job Family Administrative and Facilities Services
- Pay Type Salary
- Required Education Bachelor’s Degree