Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.
At Fred Hutch, we believe that the innovation, collaboration, and rigor that result from diversity and inclusion are critical to our mission of eliminating cancer and related diseases. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an antiracist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, antiracism, and inclusion.
The overall aim of the Antibody Research Group (ARG) is to improve antibody treatments for patients with cancer. Since its inception, research in this Group has focused on the capacity of the patient’s own immune system, specifically antibodies, to fight leukemia, lymphoma, and multiple myeloma. The ARG currently includes five active principal investigators, three robust research laboratories, and a clinical study team.
The Research Administrator II will work under the direction of the ARG Program Operations Director and will act independently in performing daily responsibilities, partnering with principal investigators (PIs) and interfacing with other departments as needed to provide research administration. This position offers an excellent opportunity for a motivated professional in the administrative arena, with the possibility of advancement within the Group. The Research Administrator will have flexibility to perform work both onsite and remotely.
- Serve as Purchasing Manager for the group, placing and approving orders for office and laboratory supplies and equipment. Create and maintain standing orders for a variety of vendors.
- Reconcile and approve all corporate credit cards for the group, obtain and store supporting documentation for purchases.
- Prepare and submit Travel Reimbursement and Check Request forms.
- Working with the PIs, submit annual capital equipment and internal funding requests.
- Submit work orders for lab equipment repairs; procure and schedule outside maintenance when needed.
Funding Source Administration
- Lead the grant submission process, to include writing and completion of non-technical portions of submission, oversight of institutional signoff, and preparation of JIT materials.
- Perform post award activities, including annual progress report submission and sub-award activation and management.
- Monitor project budgets, ensuring that all financial allocations and expenditures are in accordance with grant/contract guidelines & regulations as well as institutional policies.
- Manage non-sponsored budgets, such as discretionary accounts and gift funds.
- Prepare monthly budget summaries and reports for PIs.
- May assist with some fiscal management aspects of industry-sponsored clinical trials.
- Maintain faculty documents such as CV, NIH Biosketch, Other Support, and Academic Review & Promotion portfolio materials.
- Manage faculty calendars and schedule group meetings, including various lab meetings and occasional large meetings outside of our immediate Group.
- Perform Human Resources activities, such as on/off boarding, staff recruitment plans, and coordination of annual performance evaluations.
- Manage monthly time and effort reporting for the group.
- Responsible for maintenance of PIs’ individual web sites.
- Plan and arrange travel for PIs, staff, and visiting investigators.
- Prepare graphics for grant submissions, publications, and abstracts.
- Manage and track conflict of interest prior approvals, annual reporting, and conflict management plans.
- Assist the Regulatory Manager with IRB, IACUC, and MUA applications and renewals.
- Coordinate annual renewal of faculty licensure such as MD, DEA, and DOH.
- Serve as main point of contact for group staff in all administrative matters.
- Special projects and other tasks as assigned.
- High School Diploma or equivalent required. Bachelor’s Degree preferred.
- Two years of relevant experience.
- Expert in use of Microsoft Office Suite, especially Outlook, and Adobe Pro.
- Strong organizational and problem-solving skills and the ability to manage competing priorities.
- Excellent verbal and written English language skills and the ability to communicate effectively with personnel from a variety of levels.
- Ability to exercise sound judgement and make appropriate decisions.
- Proactive, can anticipate needs, and set and meet deadlines.
- Capable of working autonomously to complete assigned tasks with minimal supervision/direction.
The ideal candidate will have:
- Prior administrative experience in a research or academic setting.
- Proficient in fiscal and budgetary management.
- Experience in preparing and managing NIH grants.
- Exposure to industry-sponsored clinical trials.
- Prior experience with WorkDay, CLICK products, EPIC, and/or OnCore.
- Knowledge of bibliographic software, citation management software, web authoring software, and graphing and illustration software.
In addition to job duties at Fred Hutch, this position also requires access to Seattle Cancer Care Alliance, which requires COVID-19 vaccination without exceptions.
Accordingly, as a condition of employment for this Fred Hutch position, newly hired employees must provide proof of vaccination before their first day of employment.
A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.
Our Commitment to Diversity
We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at firstname.lastname@example.org or by calling 206-667-4700.