Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.
At Fred Hutch, we believe that the innovation, collaboration, and rigor that result from diversity and inclusion are critical to our mission of eliminating cancer and related diseases. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an antiracist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, antiracism, and inclusion.
The Vaccine and Infectious Disease Division (VIDD) addresses the growing need for treatment and prevention strategies for infectious diseases worldwide. VIDD’s mission is to accelerate knowledge of effective immunity and create innovative approaches that can prevent new infections and treat or cure infection-related diseases. VIDD is comprised of three research programs—Biostatistics, Bioinformatics & Epidemiology (BBE), Immunology & Vaccine Development (IVD), and Infectious Disease Sciences (IDS).
The Infectious Diseases Clinical Research Consortium (IDCRC) and Vaccine and Treatment Evaluation Units (VTEUs) work in tandem with the National Institute of Allergy and Infectious Diseases (NIAID) as a coordinated national and global network of scientific experts working to develop and test vaccines and other therapies to combat infectious diseases. The goal of the IDCRC is to support the planning and implementation of infectious diseases clinical research that efficiently addresses the scientific priorities of NIAID. The IDCRC Laboratory Operations Unit (LOU) based in VIDD leads the development, implementation and evaluation of the laboratory research essential to the successful execution of the IDCRC research agenda and fosters collaboration and harmonization of laboratory activities within the IDCRC and the VTEU-affiliated laboratories. This position reports to the Associate Director of the LOU in the Immunology and Vaccine Development (IVD) Program within VIDD.
This IDCRC LOU Project Manager will coordinate and independently manage projects and administrative activities in support of IDCRC projects, studies, and clinical trials, including developing, implementing, improving, and maintaining tools to facilitate the work of the LOU Associate Director. Judgment is used daily in interpreting policy, representing the LOU, and interacting with staff in the consortium and outside organizations. Special skills and knowledge are applied in coordinating research and administrative activities, such as developing policies, procedures, and methods for project/study development and implementation.
Perform some or all of the following responsibilities:
- Leads in creating timelines and dashboards to manage the clinical trial portfolio.
- Work with leadership to manage program portfolio.
- Create systems to facilitate information tracking and information sharing among internal and external stakeholders, including soliciting and collating information; creating complex reports, presentations, and other visual aids; and distributing information responsively with appropriate parties.
- Working with the LOU Associate Director to develop agendas, talking points to update various stakeholders, managing action items emanating from consortium meetings (e.g., weekly LOU Team meetings, weekly LOU/DMID/LG meetings, VTEU PI meetings, EMT meetings, protocol team meetings).
- Facilitate communication and collaboration on clinical trials, scientific initiatives and data, and complex scientific and clinical cross-protocol issues involving multiple internal and external consortium stakeholders.
- Assist in requesting and compiling documentation needed from endpoint laboratories supporting studies and clinical trials (e.g., assay descriptions, budget documents, assay plans, etc.).
- Provide administrative support for submission of parent grant related documents (e.g., RPPR, supplemental awards).
- Provide administrative support for external audits, ensuring professional and timely delivery of essential documents to auditors.
- Work with other units (e.g., FHI360, SDSU, COU) to improve cross-unit processes/systems and implement special projects.
- Contribute to drafting and finalizing LOU policy documents (e.g., LOU MOP sections) and communications to endpoint laboratories, VTEU and LG units.
- Perform other tasks as assigned.
- BA/BS in related field required.
- Project Manager II minimum requirement- 3 years post-master’s or 5 years post bachelor’s related project/study management experience in a research setting. Other relevant work experience may substitute.
- Project Manager III minimum requirement- 5 years post-master’s or 7 years post bachelor’s related project/study management experience in a research setting. Other relevant work experience may substitute.
- Minimum of five to seven years of related project management experience in clinical research studies.
- Biological science and clinical trials experience required.
- Sharp critical thinking skills.
- High level of attention to detail and organization.
- Excellent communication skills and scientific vocabulary; capable of effective verbal and written communication with clinical research staff, health professionals, clinical investigators, community partners, and other consortium stakeholders.
- Excellent interpersonal skills and an ability to maintain confidentiality are essential.
- Demonstrated ability to work independently and take initiative in a dynamic environment.
- High level knowledge of Microsoft applications, specifically Word, Excel, PowerPoint, and Outlook are required.
- MA/MS preferred.
- Experience working in a global network with off-site collaborators preferred.
- Experience in Lean methodologies highly desired.
- Knowledge of SharePoint is preferred.
Fred Hutch has a mandatory COVID-19 vaccine requirement, with exceptions only for approved medical or religious accommodations.
As a condition of employment, newly hired employees must provide proof of vaccination or initiate the accommodations process before their first day of employment.
A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.
Our Commitment to Diversity
We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at firstname.lastname@example.org or by calling 206-667-4700.