The incumbent’s primary function is to develop and formulate fiscal policies and procedures for the fiscal services division of Fairfax County Fire and Rescue Department, under limited direction of the Fiscal Administrator. Additional duties:
- Supports fiscal operations including complex payroll reconciliation for a large agency general fund budget as well a broad range of federal, state and private foundation funds.
- Provides supervision to Financial Specialist I who assists with general fund and grant fund payroll reconciliation.
- Develops processes and recommends solutions to mitigate errors.
- Will require knowledge of multiple pay systems to include FLSA pay cycles, callback, overtime, holiday and level pay.
- Manages the four-member payroll team to ensure accurate bi-weekly payroll processing of a large public safety agency.
- Prepares and manages the reconciliation and billing processes for multiple online accounting systems of grantor agencies.
- Assists the grants coordinator with the year-end revenue accrual processes for grant funds to ensure accruals meet grant and county financial requirements.
- Teams with grants coordinator and accounting staff to prepare internal and external audit documents.
- Develops and maintains specialized accounting records for emergency activations and federal declarations in order to document salary, equipment, supplies, travel and contractual services for financial recovery packages.
- Possess the ability to coordinate multiple stakeholders to effectively maximize
- Able to work in a fast paced, dynamic team environment.
- Demonstrates knowledge of and/or ability to interpret unique policies related to a highly complex uniform pay system.
(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)
- Participates in the formulation and documentation of agency fiscal policies and procedures;
- Oversees the maintenance of numerous fund/sub fund accounts;
- Reviews long range revenue and expenditures estimates to ensure availability of funds;
- Prepares or oversees the preparation of large agency budget;
- Researches budget, finance and procurement requirements, analyzes impact on current
- operations and recommends means of implementation.
Required Knowledge Skills and Abilities
(The knowledge, skills and abilities listed in this specification are representative of the class but are not an-all inclusive list.)
- Considerable knowledge of the principles, methods, and practices of governmental budgeting and fiscal management and the ability to apply them to complex governmental systems;
- Considerable knowledge of federal, state and county policies, procedures, regulations and legislation impacting the maintenance of financial records;
- Ability to effectively supervise and coordinate the activities of staff;
- Ability to develop and implement fiscal policies and procedures.
(Click on the aforementioned link to learn how Fairfax County interprets equivalencies for “Any combination, experience, and training equivalent to”)
Graduation from an accredited four-year college or university with a bachelor’s degree in accounting; or a bachelor’s degree in business administration or related field that has been supplemented by at least six credit hours of basic accounting principles and concepts; plus four years of professional-level finance or business administration experience. A master’s degree in a related field or CPA may substitute for one year of experience.
Demonstration of progressively responsible experience in financial management, accounts receivable, billing for services, payroll processing and payroll reconciliation. Certification in FOCUS FILO modules and HCM. Ability to work well with uniformed and civilian members of a large public safety organization.
CERTIFICATES AND LICENSES REQUIRED:
Driver’s license (required)
NECESSARY SPECIAL REQUIREMENTS:
All newly hired employees are required to be fully vaccinated against COVID-19 (two weeks after the last required dose) as a condition of employment or obtain approval of a medical or religious exemption prior to their start date. Proof of an exemption or vaccination status will be required during the pre-employment onboarding process. New employees who obtain an exemption from the vaccine mandate for medical or sincerely held religious beliefs will still be subject to the weekly testing requirement. Vaccinated employees and employees with a medical or religious exemption will complete the attestation online on their first day of employment or shortly thereafter.
The appointee to this position must submit to a criminal background check, credit check, driver’s license check and sanctions screening to the satisfaction of the employer.
Must be able to speak articulately in person and on the telephone; must be able to work long periods at a desk; walk over rough terrain on occasion; fully participate as required as a civilian member of an emergency response organization. All duties may be performed with or without reasonable accommodations.
Panel interview(s); may include exercise.
Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.
Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. EEO/AA/TTY.