City Council Chief of Staff
Application Period: November 19, 2021 – December 10, 2021 at 12:00 PM (Noon)
The Memphis City Council is currently seeking qualified candidates for a Chief of Staff position.
Selection Process: Applications shall be submitted no later than Friday, December 10, 2021 at 12:00 noon. A background check will be performed and references will be contacted.
You are responsible for documenting that you meet all of the requirements for the position. An incomplete application, missing documents, or false responses to questions may result in disqualification. It is important that your application include all relevant education and experience. Before applying for a position, please update your profile (address, education, work history, etc.) to ensure that the most current information is considered as a part of the application.
You will be notified by email or telephone regarding the status of your application. Please read the job description below carefully.
JOB TITLE: Chief of Staff
DIVISION: City Council
ESSENTIAL JOB FUNCTIONS
Works under the direction of City Council Chair to advance the Council priorities internally and
externally. Handles the day-to-day operations of the Legislative division. Ensures that the team is operating in an efficient manner to make certain that member objectives are met and that citizens are effectively served. Performs various human resources functions with input from the Council Chair, including onboarding, hiring, professional development, succession planning, personnel assignments, and or disciplinary matters, etc… Makes assignments to appropriate staff to establish goals and objectives. Evaluates the staff’s performance and provides guidance to the team to ensure that superior work is being executed and member expectations are satisfied. Assists the Council Chair in coordinating programs, projects and activities to achieve short and long-range goals and objectives. Develops the budget and monitors and controls expenditures. Collects data and maintains administrative records. Attends all committee and council meetings. Drafts legislation, resolutions, letters, memos and other correspondence as a part of the Council Chair’s work needs. Prepares minutes and a summary of committee meetings. Coordinates with the Administration to develop the Council meeting agenda and documents. Engages with various directors, departments, agencies and organizations as the staffer assigned to the Council Chair. Builds relationships with elected and appointed government officials and staff to promote strategic objectives, including attending government related functions to assess and strengthen relationships. Demonstrates and maintains confidentiality when reviewing, distributing, and discussing legislative documents. Evaluates programs, policies and procedures for effectiveness and recommends modifications and improvements. Plans, researches, analyzes, and prepares specialized/technical documents. Responds to concerns and inquiries from the public and/or city management acting as a liaison to various groups and projects. Coordinates and arranges all City Council meetings and other events required by the Council such as conferences, workshops, and public meetings or press conferences. Follows up and coordinates actions to ensure that the needs of the community and stakeholders are met. Researches and monitors state legislation in conjunction with the Council lobbying team. Evaluates changes, implementations, projects and initiatives that could affect the City. Researches proposed legislative actions and determines impact on city.
1. Performs additional functions (essential or otherwise) which may be assigned.
TYPICAL PHYSICAL DEMANDS
Must be able to communicate clearly both verbally and in writing with management, staff members, consultants, government agencies, the business community, and the public. Requires the ability to operate general office equipment such as a personal computer, copier, and telephone.
TYPICAL WORKING CONDITIONS
Majority of work is performed in an office environment. Work involves contact with the public at times during scheduled meetings in various parts of the city.
Bachelor’s degree in Business or Public Administration or a closely related field and six (6) to eight (8) years of governmental experience, policy development or legislative, with three (3) of the six (6) years in a supervisory capacity; or any combination of education and experience which enable one to perform the essential job functions. Must have proficient working knowledge of Microsoft Office applications such as Word, Outlook, and Excel. Master’s degree is preferred.